Simplifying
The Most Important Job in the World.
Wi3biT is a 360 platform designed to streamline operations and facilitate the education of educators, parents and students. The system automates key processes, and provides valuable insights, empowering educators to focus on what truly matters.
Wi3biT leverages advanced infrastructure and Artificial Intelligence to deliver a solution that is secure, adaptable, and built for tomorrow’s evolving educational needs, ensuring institutions stay ahead in a rapidly changing world.
Admissions & Enquiry Management
Simplify and streamline your entire admissions journey with an end-to-end module that covers every step from initial inquiry to final registration.
- Inquiry & Appointment Management: Easily handle initial inquiries and schedule appointments with prospective students.
- Comprehensive Application Process: Manage the full admissions cycle, including assessments, fee collection, and application tracking.
- Centralized Document Management: Collect and store all supporting documents (certificates, transcripts, ID proofs, etc.) in one secure place.
- Flexible Integrations: Capture new leads seamlessly by integrating with platforms like Jotform, Google Forms, and your institution's website.
- Automated Communication: Keep applicants updated with automated alerts and notifications at every stage of the process.
Student Management
Wi3biT provides a powerful Student Management Module that centralizes every aspect of student information, making it instantly accessible and easy to manage across your institution.
- Student Profile Icons: Unique icons displayed next to each student's name across the system for instant visibility into attendance, age, allergies, health conditions, etc.
- Student Profiles: Maintain comprehensive student records including basic info, contact details, uploaded documents, and SEN & health information.
- Academic History: Visual dashboards and charts showing performance across subjects, downloadable student report PDFs, and academic timelines.
- Observations & Notes: Capture teacher observations, behavioral notes, and performance-related comments.
- Financial Information: Manage and view student fee records, invoices, and payment history.
- Attendance Tracking: Record and monitor attendance with real-time visibility across classes and subjects.
- Communication Logs: Keep a centralized record of all communication between staff, parents, and students.
- Messaging System: Enable direct, secure messaging between students, teachers, and administrators.
HR Management
The HR Management Module empowers institutions to efficiently manage all aspects of staff data, payroll, and performance while reducing manual workload.
- Staff Profile Icons: Profile icons appear next to every staff member's name across the system, instantly highlighting attendance, medical, or key indicators.
- Staff Profiles: Maintain comprehensive records: basic info, contact details, medical records, and professional qualifications/work history.
- Salary & Payroll Management: Generate salary slips with integrated attendance data for automated penalties, overtime, or deductions.
- Appraisals & Performance Reports: Log appraisal records, performance reviews, and track progress over time.
- Activity Logs: Monitor staff activities, work contributions, and important HR events.
- Attendance Tracking: Record staff attendance with seamless integration into payroll.
- Communication Logs: Keep all staff-related communication organized and accessible in one place.
- Messaging System: Provide a secure channel for direct communication between staff and administrators.
Security and Infrastructure
Wi3biT is built on a robust and scalable architecture that provides secure access control and flexible management for an institution from anywhere in the world.
- Multi-Tenant Architecture: Host multiple institutes on a single server, enhancing resource utilization while keeping each organization's data secure.
- Multi-Location Architecture: Register and manage multiple campuses under one Institute with central visibility from anywhere.
- Role-Based Access Control (RBAC): Context-aware system assigning users roles with predefined access rights and unique dashboards.
- Fine-Grained Customization: Custom permissions for individual users tailored precisely to any institute's unique needs.
Communications Module
Enhance engagement and ensure seamless information flow with our robust and highly customizable communications platform.
- Targeted Messaging: Select specific students or staff members and send custom alerts, messages, or notifications.
- Multi-Channel Delivery: Communicate across Email, SMS, WhatsApp, and Push Notifications (document attachments supported on all except SMS).
- Centralized Notice Board: Serving as a central hub for all system notifications and administrative announcements for students and HR.
- Term Calendar: Students get an overview of upcoming events, deadlines, and important dates in a dedicated calendar.
- Comprehensive Logs: Detailed UI to view all communication logs, allowing tracking of messages sent and received.
Attendance Management
Move beyond traditional attendance tracking with our highly automated and customizable attendance module, ensuring accuracy and efficiency for students and HR.
- Attendance Calendar: Manage campus holidays and working days for students and staff on a single page.
- For Students - Flexible Tracking: Track full-day attendance or a more granular full-day plus subject class basis.
- For Students - Diverse Sources: Capture attendance via biometric devices, RFID cards, facial recognition, thumbprints, and manual entry.
- For Students - Reports & Alerts: Generate reports (class, student-specific, bunking, consecutive absence) and configure customizable alerts.
- For HR - Advanced Tracking: Daily check-in/out records with flexible timings (arrival/dismissal times) defined per user.
- For HR - Multiple Sources & Alerts: Capture via biometrics, RFID, facial, thumbprint, geolocation-based app check-ins, or UI.
- RFID Card Generation: Generate custom RFID cards for students and HR based on your specific format.
Leaves Management
Wi3biT simplifies and automates the leave application and approval process for both students and staff, providing a transparent and efficient system.
- Student Leaves: Parents apply for full/half day leaves via mobile/web apps, routed to designated heads for review and approval.
- HR Leaves Configuration: HR managers easily define and manage leave types and quantities for every staff member.
- HR Leaves Process: Staff apply via mobile/web app, routed to the HR manager for swift approval or rejection.
- Automated Alerts: Real-time notifications for accepted/rejected requests and pending leave review alerts for managers.
Administration Module
The Administration Module provides a centralized control panel for your organization's leadership. It gives administrators the power to manage the complete hierarchy.
- Organizational Management: Easily manage and update all organizational information within the portal.
- Data Control: Seamlessly import and export data from the system in Excel format, giving full control over information.
- Comprehensive Activity Logs: Maintain full transparency with complete activity logs for every student and user.
- Auditing and Reporting: Generate detailed reports and audits on system usage, helping monitor performance and compliance.
Finance Management
From fee collection to financial reporting, this module gives you the clarity, automation, and control to manage your institution's finances with ease.
- Customizable Fee Management: Define fee structures, generate invoices (recurring and non-recurring), and apply sibling/staff discounts.
- Seamless Payments & Automation: Integrate payment gateways, auto-generate fees, sync recurring payments, and track cash flow.
- Advanced Alerts & Notifications: Multi-channel reminders (email, SMS, WhatsApp, push) sent at custom intervals.
- Payment Reports & Invoices: Instant invoice delivery to parents and automated reports to staff when marked as paid.
- Detailed Financial Reporting: Receivables tracking, daily/monthly/yearly reports, revenue projections, per-student metrics, and income statements.
Academic Management
Our Academic Management module offers a flexible and comprehensive structure designed to create a completely paper-free environment for instructors, students, and parents.
- Subjects: Define subjects for every class, allocate/de-allocate to students, and assign subject teachers.
- Assessments: Highly customizable subdivision weightings (e.g., Algebra expressions vs geometry coordinates vs trigonometry ratios).
- Academic Reports & Analytics: Visual comparisons across subjects, Class Book real-time grid, and student grades analytics.
- Printable Reports: Generate customizable PDFs for Exams Progress Report, Term Report, and End of Year Report.
- Time Tables & Assignments: Daily/weekly timetables, digital assignments distribution with attachments, and approval workflows.
- Lesson Plans: Create daily/weekly plans via templates with attachment support and senior review workflows.
Counselling Module
Our Counselling Module is specifically designed to support graduating students in their university application journey.
- University & Program Search: Browse global universities, explore programs, and view approximate tuition fees.
- Application Progress Management: Dedicated counselor portal to view and manage student application progress.
- Centralized Document Sharing: Securely share recommendation letters, transcripts, and application materials.
- Transcript Generation: Generate official student transcripts using actual or predicted grades in a fully customizable format.
- AI Career Path Guidance (Under Development): Suggest career paths based on academic interests and progress.
- AI University Matchmaking (Under Development): Predict university acceptance probability based on student academic files.
Mobile Apps
Offers real-time access to grades, assignments, attendance, fee payments, and staff workflows through white-labeled Android and iOS apps.
- Easy Access & Interactive UI: White-labeled mobile apps with custom branding and real-time push notifications.
- For Parents & Students: Access progress, attendance, invoices/payments, timetables, assignments, leave applications, and chatting.
- For HR & Staff: Geolocation check-ins, student attendance logging, schedules, assignment/lesson plan reviews, and leave request management.
Entry/Exit Management
Ensure campus security and streamline student movement with our dedicated Entry/Exit Management System, providing a reliable offline solution.
- Offline Functionality: Verify student timings and information locally by scanning student ID cards during network drops.
- Instant Verification: Instant display of key details to help security personnel decide on entry or exit.
- Enhanced Security: Reinforce safety protocols and effectively track student movements.
Data Insights
Make smarter decisions with your institute's data. Our Data Insights gives you a centralized, visual way to analyze information, turning raw data into actionable insights.
- Role-Based Dashboards: Dashboards tailored to responsibilities (academics, finance, administration, attendance, staff activity).
- Real-Time Insights: Real-time advanced reporting, custom report generator, Excel export, and automated alerts for critical changes.
- Intuitive Dashboards & Analytics: Visualization via dashboards, charts, custom UI, tables, graphs, heatmaps, and other representations.
- Data-Driven Decisions: Optimize resources, enhance academic outcomes, and improve overall operational efficiency.
Want a tailored walkthrough for your campus?
Schedule a live session with our systems architects. We will address your specific structural setups, regional standards, and integrations.